Part-Time Admin Assistant (Office Operations)

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Location: Orem, UT 84097

Company: The Shrub Care Co

Pay: Competitive, based on experience

Position Overview

We are seeking a part-time Admin Assistant to support and work directly with the business owner.

This role helps maintain organization, documentation, communication systems, and project coordination. The primary workspace is split between the owner's home office and accompanying the owner to job sites, riding along in the company truck, and assisting with documentation and coordination in the field.

This role is ideal for someone who enjoys bringing order to systems, maintaining accurate records, and helping projects move from idea to completion.

Responsibilities will evolve over time as systems improve and projects are completed.

Primary Responsibilities

As an Admin Assistant, your primary focus will be maintaining accurate and consistent Office Operations systems.

You will:

Organize and maintain company records and documentation

Assist with bookkeeping support tasks such as organizing transactions and receipts

Maintain accurate customer records and work orders

Monitor business email accounts and assist with routine responses

Track follow-ups to ensure nothing falls through the cracks

Prepare documents and summaries for owner review

This role requires steady attention to detail and consistent follow-through.

Sales & Estimating Support

You may:

Take structured notes during estimating meetings

Help draft rough estimates using a provided template

Organize itemized scopes and description sections

Prepare drafts for review prior to sending

Final pricing and scope decisions remain the responsibility of the owner.

Hiring & Administrative Support

You may assist with:

Posting job openings

Reviewing and organizing applications

Scheduling interviews

Assisting with onboarding documentation

Maintaining training materials and internal systems

Field & On-Site Support

While this is not a primary labor role, occasional field support may include:

Taking photos and short videos for documentation and social media

Updating work notes during site visits

Taking notes during client meetings

Assisting with inventory tracking and organization

Applicants should be comfortable occasionally working outdoors and in a mobile environment.

Schedule & Work Availability

Part-time position

Typically 10 to 15 hours per week to start

Primary work location is the owner's home office, or riding along in a company work truck to job sites and shop facilities

Consistent weekly availability required

Hours may fluctuate seasonally

This position is best suited for someone who can commit to steady, reliable weekly availability.

Compensation

Starting wage: Competitive and based on experience

Qualifications

Applicants must:

Be authorized to work in the United States

Pass a background check

Be comfortable using a computer and smartphone

Communicate clearly in English

Demonstrate strong organizational habits

We are specifically looking for someone who:

Takes ownership of tasks from start to finish

Follows through consistently without needing repeated reminders

Is comfortable working within structured systems and templates

Asks clarifying questions when unsure

Is adaptable to changing priorities

Preferred but not required:

Administrative or bookkeeping experience

Familiarity with scheduling or CRM systems

Interest in small business operations

Work Environment

Combination of company office and occasional outdoor site visits

Computer-based administrative tasks

Light organizational and documentation duties

Small team environment with direct collaboration

Why Join Shrub Care Co

Consistent part-time work in a growing local business

Direct exposure to business operations and systems

Varied work environment beyond a traditional desk role

Small team culture built on professionalism and mutual respect

Opportunity to grow as the company grows

If you value reliability, organization, and helping systems run smoothly behind the scenes, we encourage you to apply.

Job Type: Part-time

Work Location: In person / Mobile (home office + field)